AI Receptionist
Never miss a call — or a booking — again.
- ●24/7 AI voice receptionist scripts (Vapi + Retell)
- ●Missed-call auto-text-back with booking link
- ●Live chat widget with AI handoff to human
- ●Weekly missed-call recovery report
The complete AI receptionist stack: after-hours voice, missed-call text-back, live chat handoff, and booking. Compare-to-Smith.ai quality at a fraction of the price, packaged with import-ready workflows.
- Plumbers
- HVAC
- Dentists
- Roofers
What it replaces, what it needs, what it returns
No migration and no new platform. The system reads from the tools you already run and writes back into them.
The manual version of this job
- Remembering to follow up
- Writing the same message twice a day
- An agency retainer for the same workflow
What it reads
- Your lead source or inbox
- Calendar availability
- Your pricing bands and service area
What it returns
- Qualified, booked appointments
- Sent messages logged against the record
- A weekly report of what it recovered
Works with
- Zapier
- Make
- HubSpot
- GoHighLevel
- Pipedrive
- Twilio
- Cal.com
- Calendly
- Google Workspace
- Notion
- Airtable
- OpenPhone
Four steps to live
Import the templates
Import the AI Receptionist templates into Zapier, Make, or your CRM.
Tune to your voice
Run the voice-capture prompt so all generated copy matches your tone.
Connect your triggers
Point the workflows at your lead source, calendar, and phone system.
Ship and iterate
Turn it on, watch the first 10 leads flow through, and tune the prompts weekly.
AI Receptionist ships as a Notion dashboard, a PDF playbook, and import-ready Zapier/Make blueprints.
Guarantees and supported integrations
- 14-day refundInstall it, run it, and if it doesn't fit, get your money back.
- Lifetime updatesEvery revision of a system you own ships to you, free.
- No lock-inBlueprints run on your own accounts. Cancel and they keep working.
- Secure checkoutPayments handled by the processor. We never store card details.
Works with the stack you already pay for
- Zapier
- Make
- HubSpot
- GoHighLevel
- Pipedrive
- Twilio
- Cal.com
- Calendly
- Google Workspace
- Notion
- Airtable
- OpenPhone
Integration partners, not customer logos. We publish client names only with permission — none yet, so none shown.
Free: the AI Revenue Leak Checklist
See whether AI Receptionist is the right first system for your business — before you spend a dollar.
Key terms behind the AI Receptionist
- Speed to lead
Speed to lead is the elapsed time between a prospect making contact and your business making a real, personalised first response.
- Missed-call text-back
Missed-call text-back is an automation that detects an unanswered inbound call and immediately sends the caller a text apologising, naming your business, and offering to book or answer questions.
- Booked rate
Booked rate is the percentage of leads that end up with a scheduled appointment, estimate, or call in the calendar.
- Show rate
Show rate is the percentage of booked appointments where the customer actually turns up or takes the call.
- AI voice agent
An AI voice agent is a system that answers inbound phone calls with a natural-sounding voice, qualifies the caller, answers common questions, and books into your calendar or escalates to a human.
How the numbers on this page are measured
Every metric quoted for the AI Receptionist has a stated definition, a formula, and an assumption you can test against your own books. Last reviewed 2026-08-05.
| Metric | Definition | How it's calculated | Assumption |
|---|---|---|---|
| Missed-call recovery rate | The share of unanswered inbound calls that are converted into a booked job through an automated text-back conversation. | booked_jobs_from_missed_calls ÷ total_missed_calls, per calendar month. | Requires a phone system that reports missed calls with caller ID, and a jurisdiction where transactional SMS reply to an inbound caller is permitted. |
| Booked rate | The share of qualified conversations that end with a confirmed appointment on the calendar. | confirmed_appointments ÷ qualified_conversations. | Qualification uses the same three questions before and after install, so the denominator is comparable. |
| Cost per booked job | All-in monthly cost of the system divided by the jobs it books. | (system_cost + tool_subscriptions) ÷ booked_jobs_attributable_to_the_system. | Only jobs where the system made first contact are attributed; jobs from referral or repeat customers are excluded. |
Sources
- The Short Life of Online Sales LeadsHarvard Business Review, 2011Response time is the dominant variable in inbound lead conversion; contact odds fall sharply after the first hour.
- Lead Response Management studyMIT / InsideSales, 2007Contacting a web lead within five minutes materially increases qualification rates versus contacting after 30 minutes.
- Local Consumer Review SurveyBrightLocal, 2024Most consumers read reviews before choosing a local service business, and review recency affects trust.
- Local Search Ranking FactorsWhitespark, 2023Review quantity, recency, and response behaviour are recognised local-pack ranking signals.
- Small business phone and messaging behaviour researchGoogle / Ipsos small business studies, 2019Calls are a primary conversion path for local service searches, so unanswered calls are lost revenue rather than deferred revenue.
- Business texting engagement benchmarksTwilio Messaging research, 2023SMS is opened and replied to faster than email for time-sensitive service conversations.
What this is — and isn't
Figures on this page are modelled, not audited client results. Inputs (call volume, ticket size, close rate) are stated next to every number so you can substitute your own. We do not publish named-client outcomes, aggregate ratings, or testimonials we cannot evidence.
Full modelling rules, attribution rules, and the correction policy are on our methodology page.
Questions before you buy
Other systems
Run AI Receptionist by the end of the weekend.
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